2019 Leadership Nominations - GTR | Greater Tampa REALTORS®

All Consent to Serve Forms are due by Wednesday, June 27, to be considered for nomination. Please email the completed forms to Lisa Couture.

Are you willing to serve as a GTR Leader?

The process of selecting members to serve on the 2019 Board Directors is now underway. GTR is now accepting “Consent to Serve” forms for positions of:

President-Elect
Vice President
Treasurer
Corporate Secretary
Director

Click here for the Consent to Serve form.

Incomplete, printed and/or hand written applications will not be considered. Please use Adobe Reader to complete this application. Once completed, return the form along with a current photo, by clicking here to email it to Lisa Couture by Wednesday, June 27 to be considered for an interview with the Nominating Committee and possible recommendation.

Officer & Director Responsibilities

President

The President shall:

Enforce the observance of the Charter, Bylaws and Policy and Procedures/Rules and Regulations of the Association, and advise, recommend, and propose those things to the Board of Directors that he/she considers necessary or beneficial to the members.
Establish a policy and program outline for his/her administrative year for the approval of the Directors; said outline shall encompass the strategic plan of the Greater Tampa REALTORS®.
Carry out the instructions of the Board of Directors.
Serve as an ex-officio member of all committees and receive minutes of each committee meeting, except the Nominating Committee, Grievance Committee, and Professional Standards Committee. President shall have voting rights but attendance will not count toward a quorum. President shall not serve on the Nominating Committee.
Become familiar with the operations and policies of the Florida Association of REALTORS® and the National Association of REALTORS®.
Cooperate with the Florida Association of REALTORS® and the National Association of REALTORS® in joint programs and attend their conventions and appropriate meetings and shall accept the responsibilities as designated by each.
Chair the meetings and prepare agendas for the Board of Directors and General Membership Meetings. An automatic reservation will be made for all General Membership meetings.
Be permitted, in matters of business voted upon other than by ballot, to cast a vote to make or break a tie. In case of vote by ballot the president, or presiding officer, has the same voting rights as any other member. The President can only pass the gavel to a voting member.
Encourage maximum membership participation.
Keep the Association free of policies and programs that are not the prerogative of a 501(c)(6) trade association.
Serve a one-year term of office beginning January 1 and ending December 31.
Select a qualified Parliamentarian.
Replace Director(s) of the Florida Association of REALTORS®, upon the resignation or removal of any duly- ratified said Director(s).
Serve as chairman of the Executive Committee.
Authorize electronic voting on matters that require Board of Director approval prior to the next regularly scheduled meeting on matters which require action by the Board of Directors prior to the next regularly scheduled meeting. These actions are to be ratified by the Board of Directors at the next regularly scheduled meeting.
Be a signatory along with the CEO or Treasurer on any check or withdrawal of funds in excess of $10,000.00 from any depository in-hand. The CEO, if not a corporate officer, may sign as a second signatory.
Be allowed to suspend GTR Membership fees of a member with a bonafide medical disability during the term of their disability. The member will be allowed to maintain an active or inactive license and that upon return to active market, all reinstatement fees are waived. All documentation must be in writing. The status of medical disability is to be determined by the President.

President-Elect

The President-Elect shall:

Perform all the duties assigned by the President and shall serve in the President’s absence.
Appoint committee chairmen for his/her presidential year. All appointments should be made and the names furnished to the CEO by October 15.
Appoint Directors and Voting Delegates for the Florida Association of REALTORS for his/her Presidential year subject to the ratification of the then current Board of Directors. Appointments should be made in the following manner:
First – Officers
Second – Board Members
Third – Applicants with history of service to GTR, FAR, NAR
Fourth – Chairman of Committees
Fifth – Committee Members
Sixth – General Members
Serve as Chairman of the Strategic Planning Committee, Chairman of Installation Committee, member of Finance Committee, Vice-Chairman of Executive Committee, and shall not serve on Nominating Committee.
Attend all meetings of the Association, and when possible, the State and National Association meetings.
Serve a one-year term of office beginning January 1 and ending December 31.

Vice-President

The Vice President shall:

Accept the duties and responsibilities assigned by the President.
Act as President in the event of the absence of the President and President-elect, with all the duties and powers of the office assumed.
Select various speakers for General Membership meetings, and coordinate arrangements.
Attend all meetings of the Association, and when possible, the State and National Association meetings.
Serve a one-year term of office beginning January 1 and ending December 31.

Treasurer

The Treasurer shall:

Serve as Chairman of the Finance Committee.
Be responsible for all funds and securities of the Association; receive and give receipts for or cause the same to be done for monies due, and cause to be deposited, all such monies in the name of the Greater Tampa REALTORS®, Inc., in such banks, trust companies or other depositories as shall be selected by the Board of Directors; and, in general, perform all the duties from time to time that may be assigned to him/her by the President or by the Board of Directors.

a. Mail the total budget by major categories* for the year to all active REALTOR® members. A detailed line item budget shall be available at the Association office.

b. Mail a semi-annual Income Statement of the total major categories* to all active REALTOR® members as soon as practicable. A detailed financial statement shall be made available at the Association office to any member upon reasonable request.
Direct the preparation and timely filing of all tax returns, reports, and deposits.
Provide a financial report at each meeting of the Board of Directors and at the Annual Membership meeting.
Have the books audited at least once a year by a Certified Public Accountant approved by the Board of Directors.
Implement such financial controls as approved by the Board of Directors.
Be a signatory along with the CEO or President on any check or withdrawal of funds in excess of $10,000.00 from any depository in hand. The CEO, if not a corporate officer, may sign as a second signatory.
Attend all meetings of the Association, and when possible, the State and National Association meetings.
Serve a one-year term of office beginning January 1 and ending December 31.

* The major categories shall be Income; Member Dues; Fees from Members; MLS Operations; Supplies and Service Recovery; Member Program Recovery and Miscellaneous. Expenses: Personnel and Professional Fees; MLS Operations; Member Programs; Supplies and Services; Office and Occupancy; Operations; Professional Development; and Taxes and License.

Secretary

The Secretary shall:

Supervise the keeping of the minutes of the proceedings and meetings of the Greater Tampa REALTORS® and perform such other duties as may be required.
Attend all meetings of the Association, and when possible, the State and National Association meetings.
Be one of the signatories on all legal documents and contracts.
Maintain an official file of the Greater Tampa REALTORS® correspondences at the Association office. The correspondences to be maintained shall be determined by the Board of Directors.
Serve a one-year term of office beginning January 1 and ending December 31.

Immediate Past President

The Immediate Past President shall:

Serve as Vice Chairman of the Strategic Planning Committee.
Serve on the Board of Directors for one year following his/her term of office.
Attend all meetings of the Association, and when possible, the State and National Association meetings.

Board of Directors

The Board of Directors shall:

Shall be the governing body of the Association and shall have the general supervision over its policies, activities, and business affairs, subject to the Corporate Charter, the Bylaws and this Policy and Procedure/Rules and Regulations.
The Association Bylaws provide that the government of the Association shall be vested in the Board of Directors. Therefore, it is mandatory that all Directors attend the Board of Directors meeting or be subject to removal from office as provided for in the Association’s Bylaws.
Serve two-year terms of office beginning January 1 and ending December 31. (Maximum two consecutive terms). This shall only apply to GTR elected/appointed Directors.
Create a liaison between members and the Board of Directors to ensure that the members are aware of Board actions, and the Board is aware of member concerns and interests. It is imperative, therefore, that each Director have a working knowledge of the Association’s Charter, Bylaws, MLS Rules and Regulations, the Code of Ethics, and this Policy and Procedure/Rules and Regulations.
Serve as a Director Liaison to a Committee(s) as appointed by the President. The duties are as follows:
a. Serve as an ex-officio member of appointed committee(s) without voting privileges. Liaison attendance will not count towards a quorum.
b. Report committee activity and requests, as needed, to the Board of Directors at their regularly scheduled meetings.
Report committee activity and requests, as needed, to the Board of Directors at their regularly scheduled meetings.
Attend the Annual Leadership Retreat and an education session on the Bylaws and the Policy and Procedure/Rules and Regulations prior to taking office.
Approve the annual budget and maintain a balanced budget at all times.
Administer the finances of the Association by adopting an annual operating budget for the Association no later than its September meeting, which will be applicable for the ensuing year. The Directors, prior to the change(s) becoming effective, will approve changes in the expense of any major category items of the adopted budget. The Board of Directors shall establish an effective date anytime changes are made in fees, fines, assessments and dues.
Attend all meetings of the Local and State Associations, when possible.
Review all contracts annually.
Be deemed an automatic resignation from the Board of Directors if any officer or Director of the Greater Tampa REALTORS® is found guilty of violating the Code of Ethics of the National Association of REALTORS®, having exhausted all appeals. Said resignation shall be subject to the review and discretion of the Board of Directors, who may vote not to accept the resignation.
Evaluate and assess, no later than December 1st of each calendar year, the performance of the CEO utilizing the CEO Evaluation form (hereinafter referred to as “the evaluation form”) and Confidential Instruction Cover Sheet. Such evaluation shall relate to the duties and responsibilites of CEO per policy as well as CEO’s progress toward established goals as set forth in the policy and the working relationship between CEO, the staff and the membership. The evaluation shall be carried out by the current Executive Committee (hereinafter referred to as “the Committee”), which shall meet alone without CEO in executive session. Prior to commencing the evaluation process, the evaluation forms shall be completed by the Board of Directors and submitted confidentially to the current President for review by the Committee. The President shall notify and solicit participation from all Board of Director members. The President shall sort evaluations by category and prior to submission to the Committee. The Committee shall establish a benchmark score for each category by averaging the evaluation forms received from the Board of Directors. This benchmark score, along with Board of Director’s comments on the evaluation form and Committee discussion will be used to create a summary evaluation form. In the event that the performance of CEO is deemed unsatisfactory in any respect, the Committee shall describe in writing, in reasonable detail, specific instances of unsatisfactory performance and shall include recommendations as to necessary improvement in all areas where the Committee deems performance to be unsatisfactory. President and President-elect shall present the summary evaluation form to CEO for review. Only a copy of the Committee’s written evaluation shall be given to the CEO. If CEO disagrees with such evaluation, CEO may respond in writing to be delivered to the current President and subsequently reviewed by the Committee. A copy of the Committee’s written summary evaluation shall be made part of CEO’s confidential personnel file. The original of the Committee’s written summary evaluation and all other original documents shall be filed with the Association’s legal counsel.
Institutes, Societies and Councils of the National Association of may be considered by the Board of Directors for special relationships with GTR, use of GTR facilities and participation in GTR activities.